Scottish 1/10th offroad AGM proposals

[Racing Snake]

Please post any proposals you have about next years championship in this thread, the more the better

[raymondkerr]

two class championship, 2WD and 4WD, seperate points running in their own heats (not mixed).

both classes to be run in one day (sunday) 4 rounds and 3-leg A finals. Trophies for the top 3 in each final, if funds allow. £10 for one class, £15 if running both classes on the day.

Maybe a mix of indoor and outdoor venues. I think Ayr might be able to host an indoor round, and we know Falkirk are good for both indoor and out. Stonehaven, hopefully NORA, with their new outdoor venue. What about Dundee, do they have a possible indoor venue ?

6 Rounds with 4 to count.

[orinoco]

deleted

[Donutt]

I propose we vote in a Championship Manager, with a supporting team of 3-5 people, rather than a voting committee.

CM would then run the group as a working team; CM listens to advice and suggestions but has authority to get the job done and make decisions. This team would organise and run the championship.

The power and authority this will give, will give great drive and impetus to the Championship, but needs to be controlled by the racers. Therefore I'm also proposing that an Emergency General Meeting can be called by petition presented to the Scottish BRCA Rep, with representation by 66% of the current season's participants.

BRCA Rep & CM, along with senior representative of petitioners, must agree venue, date and time of the EGM, within 2 weeks of acceptance of the petition or prior to next Championship round - whichever is sooner. BRCA Rep must accept a petition signed or with the agreement of 66% or more of the current season's participants.

As long as there are 66% of the current season's participants in attendance at this meeting, then they have the power to remove any or all of the Championship Team, if they carry the vote with more than 50% of the total of the championship attendance.

That'll give the Championship Manager the power to make decisions quickly, have a small committee to delegate work to, but with the viewpoint that he or she needs to keep the majority happy with their decisions.

If the right person is in this CM role and they are given the authority to get the job done, then the Championship will grow very quickly and very strongly. Plus, the drivers have the authority and mechanism to remove that authority if it's not doing the job to the majority's satisfaction.

Obviously to achieve this, the BRCA Rep & the Championship Manager, cannot be the same person.

And I would also politely decline from accepting any suggestion that I stand for either position. I cannot commit time or resource to managing this at present.

I do strongly believe that this is the correct way to run the championship, as long as appropriate controls are also in place.

[Donutt]

I'd also recommend that the Championship Manager has budget control.

Someone else in the committee does the treasury stuff and accounting for it, but the CM decides, and passes the receipts to the Treasurer to prepare the financial information for publication. We all need to see it’s all above board.

CM collects 50% of all race fees. Of that 50%, they have up to 30% to spend on trophies, 10% to spend on promotion, 20% to spend on expenses, and attempt to retain 40% or £1000 in the bank.

The SORC race fee should be twice the usual amount of club fees, which I think on average in Scotland is about £5 per class. This will maintain usual club revenue at an SORC event, and will also allow the SORC to collect these monies to;
• Provide trophies
• Run the Championship
• Promote it
• Provide incentive for other clubs to also run Off-road cars (see next proposal).

The other half of the SORC race fee goes to pay for administration and trophies, as well as promotion of the series, such as websites, forums, advertising, expenses.

[Donutt]

Of the funds collected from Race Fees, anything not spent over the year, is levied back to the clubs. The amount paid back is based on the number of clubs running events, and each club receives one portion. The idea is that if a big club holds two rounds, the extra levy gathered, is equally shared amongst all clubs.

The goal is that a small amount of extra revenue gets spread out to smaller clubs, helping grow off-road racing in places it isn't currently, plus it encourages clubs to promote off-road and get their members to attend Regionals.

I'd also go further, and say that if any club
• apply for a round , whether accepted or not, and
• has more than 3 of their members attend the pre-requisite number of qualifying rounds, and
• run more than 5 off-road club events per year
would also be eligible for a End of Season payout from the Levy pot.
All clubs have to meet these criteria, to be eligible for a share in the Levy Pot.

This would really make all off-road clubs get involved with and support the SORC series. I'm sure many of the other clubs would start running off-road cars, just to get a payout at the end of the season!
Clubs running a round get a full portion, clubs unsuccessfully applying with the other pre-requisites in place, get half-portion.

Here’s an example of how it would break down, based on 30 drivers at every round, 8 rounds, held by 5 clubs, with 2 others applying.
Race Fees are £10 per class, per round.

Applications from: Falkirk, Stonehaven, Dunfermline, EK, Ayr, Dundee, Grampian, Carlisle.
Falkirk, Stonehaven & Dunfermline to run 2 rounds each, EK & Ayr to run one round together, Grampian to run the other. For various reasons, other applications are refused a round of the series.

Year 1
Total race fees = 30 * 8 * 10 = £2,400
Levy collected = 50% = £1,200
Trophies = 21% = £250
Promotion = 8% = £100
Expenses = 12.5% = £150
Retention = 40% = £480

So out of £1200, we spend £980. That leaves £220 for EOS Levy Payout.
We see that 5 clubs held a round (EK & Ayr combined to hold one round, that represents 1 portion).
We have 2 clubs who applied and weren’t granted rounds. Lets say both clubs had 3 representatives at the prerequisite number of events.

5 * 1 portion + 2 * 0.5 portion = 6 portions.
We divide £220 by 6 = £36.66 (we leave a penny in the bank!)
Falkirk, Stonehaven & Dunfermline receive £36.66 (so each of these clubs made £300 + £36.66, over the season)
EK & Ayr receive to share £36.66 (they made £150 + £36.66; £93.33 each)
Grampian receive £36.66 (they made £150 + 36.66)
Dundee receive £18.33
Carlisle receive £18.33

Nothing to be sniffed at. The clubs holding a round make money, but also the bigger clubs able to run more than one round, are helping promote off-road racing at smaller clubs. Once we have £1000 in the bank, then we have more money to pay out in later years.

You’ll see that this encourages all clubs to run 5 off-road events a year, have 3 of their members compete at the pre-requisite number of events, and benefits most the clubs that don’t do off-road that much at present. And if a club starts to take the p!ss out of the system, then we give them a round of the championship to run – see how serious they really are! They have to apply to get the levy. If they turn down the acceptance, they don’t get any levy! That keeps it all under control.

Year 2
Lets say Falkirk, Dunfermline and Stonehaven run 2 rounds each, Ayr 1, EK 1, and Grampian, Dundee and Carlisle are unsuccessful. This year, we now get 40 at every event.

Total race fees = 40 * 8 * 10 = £3,200
Levy collected = 50% = £1,600
Trophies = 17% = £275
Promotion = 5% = £80
Expenses = 6% = £95
Levy Pot = £1150
LY Retention = £480
Total Levy Pot (minus 40% or £1000) = £630

That leaves £1000 in the bank, and £630 for EOS Levy Payout.
We have 5 clubs getting 1 portion, 3 clubs receiving 0.5 portions

5 * 1 portion + 3 * 0.5 portion = 6.5 portions.

We divide £630 by 6.5 = £96.92
Falkirk, Stonehaven & Dunfermline each receive £96.92 (so each of these clubs made £400 + £96.92, over the season)
EK & Ayr each receive £96.92 (they made £200 + £96.92 each, over the season)
Grampian, Dundee and Carlisle each receive £48.46

In this example, this doesn’t take a lot of money away from Falkirk, Stonehaven or Dunfermline. EK & Ayr get a little extra, and Grampian, Dundee and Carlisle are encouraged to keep applying and pushing people to race at Regionals/Nationals. Keeps it all big and healthy.

And the Championship has £1000 in the bank to cover when attendances go down, keeping the event the same each year, in terms of status and quality.

[Conrad]

Originally Posted by raymondkerr

What about Dundee, do they have a possible indoor venue ?

We are still trying to sort out weekend booking with the school/council but if we can get through the earth shatteringly slow response's from everyone then we would be happy to hold a round indoors but it would have to be before/after the summer holidays, obviously.

Dom, if you fancy taking on an outdoor round for Dundee and can find a venue I'm sure the committee will back it and we could scrounge up a few volunteer's.

[Racing Snake]

Weather related issue.

I believe this may be in the BRCA handbook but can't remember:

should the weather be bad enough to cause the meeting to be shorted that with it being a championship that it would be finals that are sacrificed.

The reason for this is that the aim is for the drivers to achieve the highest position/points & qualifying allows this not finals.


Qualifying

due to the UK's climate qualifying should be Round By Round for outdoors & FTQ for indoors to get a fair outcome

As Raymond has stated:

qualifying = 4 rounds
finals = 2 legs (for all until we can achieve enough entrants to allow 1 leg finals with the 'A' being 3 legs)

Tyres

Only tyres that are commercially available should be used during the championship but to make this more manageable that two choice for the rear axle are stated

eg:

1. schumacher mini-spike
2. ballistic buggy spike

Note: these would be the outdoor options to be controlled on the rear axle

1. schumacher mini-spike
2. schumacher mini-pin

Note: these would be the indoor options controlled on the rear axle

Scrutineering

1. tyres checked
2. weight checked
3. width checked (if a box is available or can be made cheaply)
4. LiPo voltage checked - Max. voltage being 8.40volts

Championship Entry

That entry to the championship is up front using an entry form like the national championships use allow you to select the rounds you wish to enter. This would save time & allow for heats to be created prior to the race meeting.

Entries on the day still acceptable but those who do so shall be placed into the bottom heat no matter what their ability is. This is to promote entering early

[Mr Eccleston]

Something to consider if we go down the trophy root, is that if entries are accepted after a set date (i.e. when the trophies are ordered) it is invariably the younger drivers that don't get a trophy if those that book in late mean we need to create an extra final. Clubs would potentially have to supply extra trophies just in case they get a surge in entries near the meeting date.

[dasbo]

Just a quickie,

I don't want to exclude certain clubs, but since we race indoors over the winter, I think the championship rounds should always be outdoors.