[Darren Wales]

Items for EGM/Club general responsibilities (apologies for last minute)

1. 2x members to be identified and approved to hold the position of club secretary and assistant secretary.
Basic accounting will need to be completed.
(Bank accounts need 2 names and will need to attend bank with Alan Read to transfer names etc)

2. Those able to do race controller to be specifically identified and trained. (Location of all equipment needed to be communicated between all race controllers (phone numbers to be shared.)

3. Keys need copying and distributing for the following;
Race Control x 3
Goshem house (toilets) x 3. (Stuart cycle club has a set!)
Storage cabin and site gate x 3

4. Race calendar, to include a date to be identified for charity event in Roger's honour, to be agreed.

5. Email addresses to be reviewed and possibly set up new one, if needed. All members skill sets, I.e. builder, engineer, electrician, etc to be recorded to help link the best people for key roles, jobs etc.

6. Discussion around best practice for Communications to be made both on oople and via email by agreed time. Example, BEFORE each race meeting identify who is the race controller and track builders. Any alterations to track or meeting MUST go through these persons. The roles will of course change and everyone who wishes to have a go at track building will be given their chance..

7. Confirm 2013 Regional Series.

21st April - Barrow
19th May - Stoke
2nd June - LDA
16th June - Southport
14th July - Bury
25th August - South Lakes

8. Contact to be made to BRCA to inform of new secretary details.

9. Essential works at Goshem track to be agreed, prioritised and allocated/contracted to individuals to obtain costings and establish how many persons and how much time needed and to oversee completion.
I.e dismantle racking, paint features, filling the hole on tabletop, etc.

10. Update on works on Goshem house funding bid, car park, electricity and long term bid for permanent structure for race control and rostrum.

11. For discussion. Future Ideas and plans for improvements to be put in writing either email or oople pm to club chairman for formal consideration with other committee members, subject to finance position.

Any other business

Hope to see many there at 2pm tomorrow

Darren
Chairman BMRCC