Firstly, who votes. As exiting administrator of the Series, and after consultation with the BRCA Rep (John), we think it's fair that anyone who participated at a SORC 2010 event, has a right to vote. If anyone disagrees, I'd expect them to do so in writing (email is preferrerd, PM is fine) to myself and/or John, your BRCA rep. If there are many objections (more than 20% of attendees), then this championship should be dissolved and a new one should be organised by someone else.
It's also fair to say that the only site that offered ALL the information on the SORC was this section in Oople. The notification of the AGM only needs to be here. I see no reason to waste private money and time sending out emails or written invitations. Everyone who attended the meetings found out directly or indirectly from this forum, so the AGM notification can follow the same process.
Now, I think trying to get the calendar done at the AGM is too much.
We should leave that to the Championship Team (CC/CT) to sort out after the AGM. They need the info from BRCA and also need to choose which clubs will get a round,
after careful and full consideration. So it would be nigh impossible to try and get that done at the AGM. IMHO.
First thing we should be deciding is how the Championship is managed, by committee or by a Team (I prefer Team - see my proposal).
Secondly, the AGM should be deciding on the basics;
- MAXIMUM number of rounds,
- number of counting rounds ( based on percentage, minimum, etc),
- subset of rules not in BRCA that we want to apply, or do we leave that to the CC/CT?,
- trophies, financials, how is that done?
- other proposals
For every proposal after "how the Championship is managed", we should firstly vote if it is with the AGM, or with the CC/CT to make decisions. That way, we can get through everything and we have agreement that the proper democratic process is observed.
Not everything has to be decided at the AGM - but we have to decide how everything is managed.
If we try and do everything in a couple of hours, then mistakes will be made, decisions will be made without enough info, and it'll be no better than a chimps tea-party (see other RC clubs/organisations for examples...)
Apologies if this reads as brutal - not my intention, but the AGM is there to ensure a smooth transfer of management. I don't think we need to transfer the entire management process, to a body of people including everyone and their dog. It's far more important to debate and decide who is best placed, in terms of availability and experience, to look after the championship, and decide what powers we give them. Then we leave them to get on with it as effectively as possible without interruption.
If we don't like what they do in 2011, we come back next November and vote in a new CC/CT. It can't be simpler. And of course, you could adopt the power of the EGM and the Vote of No Confidence (another proposal).