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AGM & Summer Series Prize Giving – 6th December 2009, 11.30am

Since it was a complete tie in the vote, Peter and I have made an executive decision and the AGM will be on the 6th December 2009. Racing will be as normal, except we will take a 1/2 hour break after the first two rounds of qualifying.

The provisional Agenda is below. If you have any of the following to add then please let me know, either on this thread or by PM.

Items to added to the Agenda
Wish to propose someone as one of the officers of the club.
Have a sensible proposal for the name of the club.
Propose amendment to the club constitution.
Additions to the 5 Year Plan

Annual General Meeting

Venue: Seaham Youth Centre
Time/Date 11.30am Sunday 6th December 2009

Agenda
====== By:
1. Apologies
2. Election of Club Officials
a. Chair
b. Secretary
c. Treasurer
d. Promotions Officer
e. Off Road Rep? (organization of regional/national rounds)
f. Auditor
3. Chair’s Report
4. Secretary’s Report, Correspondence
5. Change of Club Name & Club Logo
6. Amendments to the Club Constitution.
7. 5 Year Plan for the Club
8. Membership fees for 2009
9. Accounts 2009
10. A.O.B.

Followed by : Summer Series Prize Giving

2WD
1. Scott Tinkler
2. Natalie Williams
3. Dean-Ross Tinkler
4WD
1. Stephen Adams
2. Jeff Steele
3. Peter Craig
Best Non Placed U16 – Gregg Williams
Best Non Placed Veteran – Keith Shields

Amendment of the Club Constitution
If you require a full copy of the constitution then please PM me.
Addition of the following Section

CHILD PROTECTION

The section contains the rules related to ‘Child Protection’. These rules may seem strict, but hopefully will allow the club to operate without a separate child protection policy and the expense of having Committee Members or possibly all members CRB checked.

For the purposes of this document, all young people under the age of 18 will be considered as a ‘child’.
The safety of children is a priority for all members.
No member will put themselves in a situation where they are alone with a child.
All under 16s must be accompanied by a parent or adult relative.
Any behaviour which may be considered as bullying will not be tolerated.

5 Year Plan, draft

2010 - Outdoor Regional

2011 - Outdoor regional + EOS Finals

2012 - Indoor Regional + outdoor regional + EOS Finals

Quote:

Originally Posted by Dalla (Post 311758)

5 Year Plan, draft

2010 - Outdoor Regional

2011 - Outdoor regional + EOS Finals

2012 - Indoor Regional + outdoor regional + EOS Finals

Bear in mind that should say apply for e.o.s finals.

It would be great for EOS finals but arent we a bit too far North to be sensibly considered? Im sure that RHR and the likes would get the nod before us lot??
It would be great all the same!

I could sort you some land near richmond for an out-doors meeting

Quote:

Originally Posted by chris68nufc (Post 312059)

It would be great for EOS finals but arent we a bit too far North to be sensibly considered? Im sure that RHR and the likes would get the nod before us lot??
It would be great all the same!

that's why we'll apply if we don't get then fair enough.

I'd also like to propose James Chappell to be treasurer and Ian to continue as secretary.

Peter

Quote:

Originally Posted by turbo_brick (Post 312090)

that's why we'll apply if we don't get then fair enough.

I'd also like to propose James Chappell to be treasurer and Ian to continue as secretary.

Peter

I propose chrissy P. Seems daft having a chartered accountant in the club and appointing someone else treasurer...

That would mean we require someone else to audit the books at the end of year and have you asked if he's willing?

We also need to be thinking of people for the other positions.

Peter

Whos the new chairman??

No one yet, any volunteers or proposals welcome.

Peter

P.S.

I've just read back my other post and it reads quite harshly it's not meant to be I'm just posting from my phone and can't use smilies etc

Will somebody be posting the minutes or notes from the meeting. I will be away in the Big Apple next week so cant attend however im interested in knowing whats been said??

Thanks

Quote:

Originally Posted by chris68nufc (Post 316148)

Will somebody be posting the minutes or notes from the meeting. I will be away in the Big Apple next week so cant attend however im interested in knowing whats been said??

Thanks

I will video it for you...

Quote:

Originally Posted by chris68nufc (Post 316148)

Will somebody be posting the minutes or notes from the meeting. I will be away in the Big Apple next week so cant attend however im interested in knowing whats been said??

Thanks

seen as your not here, we'll vote you in as chairman or something :thumbsup:

Peter

Dont bother. Ive put my name in for a much more important role in the North East. Im not allowed to talk about it though. It was a while ago and ive stayed quiet so far!

Quote:

Originally Posted by chris68nufc (Post 316178)

Dont bother. Ive put my name in for a much more important role in the North East. Im not allowed to talk about it though. It was a while ago and ive stayed quiet so far!

Metro Gnome??????????

Quote:

Originally Posted by turbo_brick (Post 316194)

Metro Gnome??????????

:lol::lol:

Regarding the name of the club. Something more appropriate to the region or the area may be best, especially since the venue may always change, but I doubt the region would.

i.e.

North East Off Road
Durham County Off Road

I was also thinking of something relating to east durham, but again there's no guarantee the venue will also be in east durham.

Quote:

Originally Posted by littlened (Post 316285)

I vote 'Peters Club' as he's our saviour.... :thumbsup:

:lol: You will make him blush

Don't forget this is tomorrow, doors open 10am as usual with AGM @ 11.30am, any more nominations etc please bring with you

(mrs) turbo_brick

I nominate mrs brick to make some more bacon sarnies:woot: and I'am sure shifta will 2nd this:lol:

Quote:

Originally Posted by pugs (Post 318414)

I nominate mrs brick to make some more bacon sarnies:woot: and I'am sure shifta will 2nd this:lol:

I might not be going yet :p :p :p bed is so much more comfy on a Sunday, but if I do you can enjoy the aroma of my bacon sandwiches :drool::lol:

(mrs) turbo_brick